Easy Trim Roofing and Construction Products Limited
Privacy Notice and Cookies Policy for Website and Customers
Easy-Trim Roofing and Construction Products Limited, a company registered in England and Wales (Company number 05367593) and having its registered address at Unit 12b Metcalf Drive, Altham Industrial Estate, Accrington, BB5 5TU (“we”, “us”, “our”), is committed to protecting the privacy and security of your personal information. This Privacy Notice outlines how we collect and use the information that we collect from you through your use of our websites (at www.easy-trim.co.uk , www.polyurecoat.co.uk , www.easy-trimroto.co.uk the “Sites”), and as one of our customers.
The purpose of this Privacy Notice is to make you aware of how and why your personal information will be collected and used by us; predominantly for the purposes of the performance of our contract with you as our customer, and for how long it will usually be retained. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR) and the Data Protection Act 2018 (DPA).
This Privacy Notice sets out how we use information relating to our customers, prospects, visitors to and users of the Sites and people who interact with or do business with us (such as our suppliers) (“you”, “your”). In these cases, we will be the “data controller” for the purposes of GDPR.
It is important that you read this Privacy Notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.
Data Protection Principles
There are six overarching principles of the GDPR with which we will ensure compliance when processing your personal data:
What data is collected?
We collect information from you when you contact us, engage us for services, contract with us or use the Sites. We will collect, store, and use the following types of personal information about you:
We do not normally collect “special categories” of sensitive personal data from our customers, suppliers or users of the Sites. In the event you provide us with any special category data, we will take extra care to ensure that your rights are protected.
Where we allow you to post comments on any part of the Sites, personal data such as your name and contact details may be collected.
A “cookie” is a piece of information that is stored on your computer, tablet or phone to recognise your browser and which records how you have used a website. This means that when you go back to that website, it can give you tailored options based on the information it has stored about your last visit. You can normally alter the settings of your browser to prevent it from accepting cookies.
Strictly necessary cookies
These cookies are essential in order to enable you to move around the Sites and use its features, such as accessing secure areas of the Sites. Without these cookies, certain services and functionality on the Sites, such as remembering items in your basket, cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
These cookies allow our Sites to remember choices you make (such as your language or the region you are in) and provide enhanced features. For instance, a website may be able to provide you with news or updates relevant to the products you buy. These cookies can also be used to remember changes you have made to text size, font and other parts of web pages that you can customise. They may also be used to provide services you have requested such as viewing a video or commenting on a blog. The information these cookies collect is usually anonymised. They do not gather any information about you that could be used for advertising or remember where you have been on the internet.
Third Party Cookies
The specific third party cookies we use include the following:
youtube.com (embedded content (video))
maps.google.co.uk (embedded content (map))
sharethis.com (social media button)
Our email marketing may be trackable at an individual level, allowing us to determine, for example, opens and link clicks. This information is generally used to help assess the effectiveness of communications so that, for example, we can send you more of what you like and less of what you do not like.
How to reject cookies
If you do not wish to receive cookies that are not strictly necessary to perform basic features of our Sites you can set your browser to reject cookies or to tell you when a website tries to put a cookie on your computer.
Note that most web browsers will accept cookies, but if you would rather that we did not collect data in this way you can choose to accept all or some or reject cookies in your browser’s privacy settings. Rejecting all cookies means that certain features on the Sites cannot then be provided to you and accordingly you may not be able to take full advantage of all our Site’s features. The “Help” menu in the bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. Additionally, you can disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-ons settings or visiting the website of its manufacturer.
For more information generally on cookies and how to disable them please go to the Information Commissioner’s webpage on cookies: https://ico.org.uk/for-the-public/online/cookies.
How we will use information about you:
We will use the personal information we collect about you:
Controlling your personal data
You may choose to restrict the collection or use of your personal data in the following ways:
Why do we need this information?
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
Generally, we do not rely on consent as a legal basis for processing your personal information other than in relation to sending third party direct marketing communications to you via email or text message.
If you decide to opt-in to our mailing list, you will receive emails that may include company news, updates, and related product or service information.
You have the right to withdraw your consent to such marketing communications at any time. If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions in each email.
If you fail to provide personal information:
If you fail to provide certain information when requested either by law, or under the terms of a contract we have with you, we may not be able to perform any contract we have or are trying to enter into with you (for example, to provide you with products). In this case, we may have to cancel your order but we will notify you if this is the case at the time.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
Your information, whether public or private, will not be sold, exchanged, transferred, or given, without your consent, to any other person for any reason other than those set out in this Privacy Notice.
We may share your personal data with the following trusted third-parties:
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with GDPR and the DPA. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
Where it is legally required or necessary in accordance with GDPR and the DPA, we may also share your information with:
Non-personally identifiable Sites visitor information may be provided to other parties for marketing, advertising, or other uses.
Third party links
The Sites may contain links to other third party websites of interest. These third party sites have separate and independent privacy notices and cookie policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our sites and welcome any feedback about these sites. You should exercise caution and look at the privacy notice applicable to the website in question.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and the Information Commissioner’s Office of a suspected breach where we are legally required to do so.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are available from us at email@example.com. After the expiry of the relevant period, we will securely destroy your personal information.
What are your rights?
As the data subject, you have specific rights in relation to the processing of your data.
Under GDPR, you have the right to find out if we hold any personal information about you by making a “subject access request”. If we do hold information about you, we will:
To make a request for your personal information, please contact us at firstname.lastname@example.org.
Individuals also have certain rights regarding how their data is used and kept safe including the right to:
If you believe that any information we are holding on you is incorrect or incomplete, please contact us email@example.com.
If you have a concern about the way we are collecting or using your personal data, we would ask that you raise your concern with us in the first instance by contacting us at firstname.lastname@example.org. Alternatively you can use contact form available on the Sites.
Alternatively you can make a complaint to the Information Commissioner’s Office at https://ico.org.uk/concerns/ or write to Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Changes to this Privacy Notice
We reserve the right to update this Privacy Notice at any time; we will post those changes on this page, and/or update the Privacy Notice modification date below. You should check this page from time to time to ensure that you are happy with any changes.
This policy was last modified on 06/11/2018.